Privacy Policy

Medicalbillingandcodingcompanies.com is committed to safeguarding the privacy of its users. This Privacy Policy explains the types of information we collect, how we protect it, and how we use it. By using this website and submitting your information, you acknowledge that you have read, understood, and agreed to this Privacy Policy. Your continued use of the Website constitutes your acceptance of this Privacy Policy in its entirety when you: (1) access or use the Website; and/or (2) engage with any offers presented on the Website by selecting and registering for them. If you do not agree to the terms of this Privacy Policy, please refrain from using or accessing the Website. We reserve the right to modify or update this Privacy Policy at any time. We encourage you to review this page periodically to stay informed of any changes.

WE ENCOURAGE YOU TO PLEASE REVIEW THIS PRIVACY POLICY CAREFULLY BEFORE SUBMITTING ANY INFORMATION. BY PROVIDING YOUR INFORMATION, YOU CONFIRM THAT YOU HAVE READ, UNDERSTOOD, AND AGREED TO THE TERMS SET FORTH HEREIN. IF YOU DO NOT AGREE TO THESE TERMS, PLEASE EXIT THIS PAGE AND REFRAIN FROM USING OUR WEBSITE OR SERVICES.

Privacy Policy for Medical Billing and Coding Companies

At Medical Billing and Coding Companies, we are committed to maintaining the confidentiality and security of your personal information. This Privacy Policy details the practices we employ to collect, utilize, and safeguard the data you entrust to us when interacting with our website and services.

Collection of Personal Information

Our website gathers personal information through the following methods:

  1. Direct User Input:

    • When you input information into forms on our website, we may collect various details. This generally includes information that you enter into fields, whether or not you formally submit the form. The personally identifiable information we may collect includes, but is not limited to:

      • Your full name.

      • Your residential or business postal code.

      • Your electronic mail address.

      • Your telephone contact number.

      • Information pertaining to your business operations.

      • Information regarding your specific interests in, and usage of, our products or services.

    • In the event that our affiliates, partners, or subsidiaries collect customer payment information, this data will be treated with the utmost confidentiality. It will not be disclosed to any third parties without your explicit and informed consent, except for disclosures to consumer credit agencies and third-party service providers that we engage to process payments on our behalf. Notwithstanding this, we retain the right to inform third parties that we possess payment information for particular customers, but we will not share the actual payment details without your prior informed consent. Additionally, we may acquire supplementary personal and non-personal data from external third-party providers.

  2. Automatically Generated Information During Website Use:

    • Similar to the majority of standard website servers, we utilize technologies such as cookies, web beacons, and log files to automatically receive and store specific information concerning your interactions with our website. We use this data to ensure the proper functioning of the website, to evaluate how you utilize it, to determine your geographical location, to conduct marketing activities, and to support our analytical efforts.

    • Cookies: Our website employs cookies, which are electronic identifiers automatically transferred to your computer through your web browser. These cookies enable our servers to save certain information that you provide and to store data about you, allowing us to recognize you when you revisit our website in the future.

    • Internet Protocol (IP) Addresses: We collect your IP address, which allows us to understand how you navigate and utilize our site. This information enables us to make necessary adjustments to our site to improve your user experience.

    • Computer and Connection Information: We gather information regarding your computer and your connection to our website, including details about your operating system, browser type, and internet service provider.

    • User History: We track your user history to, through, and away from our site, including session information, page loading times, page errors and broken links, the duration of your visits to specific pages within our site, and other data related to your overall experience on our site.

    • Web Beacons: Our website may contain small electronic files known as web beacons, also referred to as clear gifs, pixel tags, and single-pixel gifs. These web beacons permit us, for example, to count the number of users who have visited specific pages and to gather other related website statistics, such as recording the popularity of certain website content and verifying system and server integrity.  

    • Scripts: A script is a series of commands stored on our server that is used to perform a specific task. We use scripts to retrieve data entered on our website and to manipulate and store the data in our secure servers. Your browser may have the capability to disable certain scripts from running on our site. However, disabling scripts may cause our site to malfunction and may not display correctly in your browser.

    • Log Files: Log files track anonymous user information, including, but not limited to, Internet Protocol (IP) addresses, browser types, Internet Service Providers (ISPs), referring/exit pages, platform types, date/time stamps, and the number of clicks. This information is tracked to analyze trends, administer the website, monitor users' movements in the aggregate, and gather broad demographic information for aggregate use. The information tracked via log files is not linked to personally identifiable information. This data helps us understand how users discover our website and which pages are visited most frequently, enabling us to enhance the usability of our website.  

    • Do Not Track: Some newer web browsers offer a "do-not-track" feature. When this feature is activated, your browser will reject cookies from our website.

  3. Third-Party Information:

    • We also collect information about you from third parties, which may include updated contact information and search terms and search result information from your web searches. All information we obtain about you is securely stored on our servers, and we use it solely to evaluate your information and relay it to the appropriate provider(s).

How We Use Your Information

We utilize the information we gather for various purposes, including:

  • Using automatically collected information to enhance our website's design and functionality to better meet your internet needs.

  • Using information you provide to us to respond to your inquiries, communicate with you, fulfill orders, provide products and services to you, and fulfill any other purpose for which you provide it.

  • Using collected information for our own marketing purposes or the marketing purposes of third parties, which may result in follow-up communications.

  • By visiting our website, you grant us the right to use your personal information for any legal purpose, including, without limitation:

    • The purposes listed above.

    • Providing promotional offers to you via online banner advertising.

    • Transferring the personal information you provided to a third party for its marketing purposes, to provide services to you on our behalf, to provide services to us, or, when necessary, in order for you to receive a product, service, or information that you may have requested from such third party while using the website.

    • For validation, suppression, content improvement, and feedback purposes.

  • To learn more about or opt out of this and other interest-based advertising, please visit the industry opt-out page operated by the Digital Advertising Alliance (DAA) at http://www.aboutads.info and by the NAI at http://networkadvertising.org.

  • We, or various sponsoring and/or non-sponsoring providers, may also contact you from time to time regarding services which we believe may be of interest to you.

  • If you would like to opt out of these additional communications, send an e-mail to info@medicalbillingandcodingcompanies.com.

Information Sharing and Disclosure

  • We do not sell or share your personal information with anyone other than our own providers, the unaffiliated sponsoring and non-sponsoring providers, and certain authorized third parties. As part of this process, those third parties agree to maintain the confidentiality of your information and agree not to share it with any other third party without your explicit permission.

  • We disclose personally identifiable individual information and the other information you provide to us to unaffiliated sponsoring and non-sponsoring providers in order for them to contact you and to determine your suitability for their services. As part of this process, those providers agree to keep your information confidential and agree not to share it with any third party without your express permission.

  • We do not disclose any personally identifiable information about individual users outside the bounds of this Privacy Policy and our Terms and Conditions, unless we have a good-faith belief that such action is necessary to comply with applicable laws, valid legal process, a court order, a current judicial proceeding, or to protect our rights or property.  

  • We may also provide aggregate statistical information, such as your city or state of residence, to third parties to describe our services to prospective partners, advertisers, and other third parties and for other lawful purposes. We will not, however, disclose any personally identifiable information about you to these parties.  

  • We respect the privacy of users visiting our site and will abide by all applicable laws concerning the release of personal information. We may disclose aggregated information about our users and information that does not identify any individual without restriction. We may disclose personal information to our subsidiaries and affiliates; to contractors, service providers and other third parties we use to support our business and who are bound to keep personal information confidential and use it only for the purposes for which we disclose it to them; to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization or other sale or transfer of assets; to third parties to market their products or services to you; to fulfill the purpose for which you provide it; and for any other purpose disclosed by us when you provide the information. We may also disclose your information to comply with any court order, law or legal process, including to respond to any government or regulatory request; to enforce or apply our terms and conditions and other agreements, including for collection purposes; and if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of this website, our customers or others.  

    • If you inform us that you do not wish to have your information used as a basis for further contact with you, we will respect your wishes. Please contact us at info@medicalbillingandcodingcompanies.com.

    Data Security Measures

    We implement a variety of protective protocols to ensure the safety of your information. In the event of any unauthorized access or data breach, you agree to absolve the company from liability.

    Consent Documentation and Targeted Advertising

    To independently verify user consent for communication, we utilize ActiveProspect's TrustedForm Script. Additionally, we employ Google AdWords remarketing to deliver targeted advertisements.

    Policy Modification Protocol

    We reserve the right to revise this privacy policy at any time. Any changes made will be promptly published on our website. Your continued engagement with our website signifies your acceptance of these modifications.

    External Website Disclaimers

    We do not assume responsibility for the privacy practices of any external websites linked to our site. This privacy policy exclusively pertains to information collected directly by our website.

    Information Protection Practices

    We dedicate significant effort to the ongoing protection of your information, employing several methods to ensure its security. Your data is stored on a secure server, accessible only to authorized personnel through password-protected access. However, should a security compromise occur, you acknowledge and agree to hold the website owners harmless.

    Data Retention Guidelines

    When you provide us with your contact details, we are required to keep a record of this information for a minimum period of five (5) years. If you wish to discontinue or remove your contact information from our records, you may submit a request through the contact means specified within this Privacy Policy.

    Storage of Form Submissions on Our Platform
    Medical Billing and Coding Companies utilizes the website's built-in Form Submission Storage feature to securely retain all form submissions directly within our lead form intake dashboard. When you submit a form, we collect and store the following details: your name, email address, phone number, business name (if applicable), providers, monthly net collections, IP address, date, time, referrer, browser version, and operating system, and any additional information you provide in the form. These submissions are stored within our secure system and are accessible only to authorized administrators for the purpose of lead management and customer support. We do not sell or share this data with third parties except as required by law or to fulfill service requests. By submitting a form on our website, you acknowledge and consent to this data collection and storage practice.

    Use of Google Tag Manager and Google Analytics
    Medical Billing and Coding Companies utilizes Google Tag Manager and Google Analytics to monitor user interactions with our website, specifically tracking form clicks and submissions. These tools help us analyze user engagement, optimize our website's performance, and enhance the user experience. When you interact with our forms, Google may collect non-personally identifiable data such as IP addresses, device types, browser details, timestamps, and referral sources. This data allows us to understand how users engage with our website and improve our services. Google’s privacy policy governs the processing of this information, and you can learn more about their data collection and privacy practices by visiting Google’s Privacy Policy page.

    Google Ads Remarketing

    This website employs the Google Ads remarketing service to display advertisements on third-party websites, including Google, to individuals who have previously visited our site. This may involve showing advertisements to past visitors who have not completed specific actions on our site, such as submitting an inquiry through the contact form. These advertisements may appear on Google search results pages or within the Google Display Network. Third-party vendors, including Google, utilize cookies to present advertisements based on an individual's past visits to our website. All data collected will be used per both our privacy policy and Google’s privacy policy. You can customize your Google advertising preferences through the Google Ad Preferences page, and you can opt out of interest-based advertising entirely by adjusting your cookie settings or installing a permanent browser plugin.

    Contact Procedures

    For any inquiries or concerns related to this policy, please direct your communications to our designated email address: info@medicalbillingandcodingcompanies.com